By Sandra HolzOn Mar 21, 2019 Resume
Unfortunately, simply administering an invoice is not a guarantee that you will get paid. To ensure payment, you need to be aware of some invoicing best practices. The simple truth of the matter is that your customer may just forget to pay your invoice. To plan ahead, we suggest developing a tactful follow-up plan to get paid before things go awry.
Typically each kind of invoice follows a similar format. Your business may call for unique specifics like clauses, return policies, or disclaimers. Make sure to adapt the invoices you create to fit your distinct business needs. Because every business is different, you will likely need to customize your invoices. One of the most important modifications you can make is adding an electronic payment method. Luckily, there are many tools out there that make this super easy. The most common example is PayPal, but we will talk a little about this later.
Invoice terms depend on common practices of your industry, your relationship with the customer, and your cash flow needs. For example, Net 30 means that the invoice is due 30 days after the Invoice Date. Be mindful some businesses may pay later than the stated due date, so you may want to include a buffer to keep your business free from a cash flow gap. Many people overlook it, but the notes section on the invoice can be invaluable. A simple phrase like Thank you for your business will leave a good impression to the customer and increase the chance of an invoice getting paid faster. You can also include Payment Instructions, Warranty Information or even a personalized message in this section to make them feel really special.
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